https://community.toasttab.com/t5/restaurant-operations/time-card-report-for-over-48-months-california-state-requirement/m-p/16974#M7072 <P>I was looking to run a time card report on an archived employee.&nbsp; She was being rehired.&nbsp; She&nbsp; left over 2 years ago to take care of a family member..&nbsp; Toast POS Employee report will not let me run a report for an employee past 25 month limit.&nbsp; Back Office Employee Time Management window displays&nbsp; a red warning notice when. i tried to pull up her time card daily clock in/out for 8/1/2023 - 12.01.2023.&nbsp; &nbsp;</P><P>In my State of California State Regulations require employers keep time card records for 4 years&nbsp; (48 months).&nbsp; This message seems to not allow me to be compliant if I cannot reproduce the time clock in/out/breaks report for an old employee from four years from today date<BR /><BR />How do I do this with Toast POS Time card Reports?</P> Sun, 12 Oct 2025 15:09:26 GMT bsanderon 2025-10-12T15:09:26Z https://community.toasttab.com/t5/restaurant-operations/time-card-report-for-over-48-months-california-state-requirement/m-p/16974#M7072 <P>I was looking to run a time card report on an archived employee.&nbsp; She was being rehired.&nbsp; She&nbsp; left over 2 years ago to take care of a family member..&nbsp; Toast POS Employee report will not let me run a report for an employee past 25 month limit.&nbsp; Back Office Employee Time Management window displays&nbsp; a red warning notice when. i tried to pull up her time card daily clock in/out for 8/1/2023 - 12.01.2023.&nbsp; &nbsp;</P><P>In my State of California State Regulations require employers keep time card records for 4 years&nbsp; (48 months).&nbsp; This message seems to not allow me to be compliant if I cannot reproduce the time clock in/out/breaks report for an old employee from four years from today date<BR /><BR />How do I do this with Toast POS Time card Reports?</P> Sun, 12 Oct 2025 15:09:26 GMT https://community.toasttab.com/t5/restaurant-operations/time-card-report-for-over-48-months-california-state-requirement/m-p/16974#M7072 bsanderon 2025-10-12T15:09:26Z https://community.toasttab.com/t5/restaurant-operations/time-card-report-for-over-48-months-california-state-requirement/m-p/16976#M7073 <P>Have you tried the "Time Entry Management"? I was able to pull data as old as 10/03/2022 but data is not available prior that date.</P><P><span class="lia-inline-image-display-wrapper lia-image-align-inline" image-alt="Screenshot 2025-10-12 at 17-36-42 Time entry management.png" style="width: 230px;"><img src="https://community.toasttab.com/t5/image/serverpage/image-id/2360i3476909E488890FF/image-size/large/is-moderation-mode/true?v=v2&amp;px=999" role="button" title="Screenshot 2025-10-12 at 17-36-42 Time entry management.png" alt="Screenshot 2025-10-12 at 17-36-42 Time entry management.png" /></span></P> Mon, 13 Oct 2025 00:51:06 GMT https://community.toasttab.com/t5/restaurant-operations/time-card-report-for-over-48-months-california-state-requirement/m-p/16976#M7073 au79teahouse 2025-10-13T00:51:06Z