topic Re: Payroll Reports in Back Office & Team

Payroll Reports

GardenGate — Sat, 21 Dec 2024 16:22:56 GMT

How do we run a report for payroll when not using Toast Payroll (we have an accountant)? All the reports I can find do not provide all the necessary details such as total hours for each employee, tips owed, etc

Re: Payroll Reports

Kirsten_H — Tue, 24 Dec 2024 17:53:46 GMT

We have an independent payroll processor. We provide them with a .csv file that they import into their processing software. I use Reports - Employee Performance - Time entry reporting. If you go under 'Show/hide columns' on the right side, there are a number of column options. We had a specific .csv export scheme that had been set up using our previous POS system; I am able to access all of the columns in Toast, although I do have to do some cut/paste of columns to get them in the right order. We do not pay out tips through payroll, so I can't comment to 'tips owed'. I use the 'Labor Summary' report to proof the payroll.

What format are you looking for to send to your payroll processor?

Re: Payroll Reports

GardenGate — Thu, 02 Jan 2025 22:04:46 GMT

This report would work well, except it has every entry itemized rather than giving a line with totals for an employee. Our accountant would have to sort through for each of the 35 employees and then combine all their entries. I need something that would run a whole pay period with the totals for each employee.

Re: Payroll Reports

Rob — Fri, 03 Jan 2025 17:09:21 GMT

If you are not using Toast Payroll, you might have to use a couple of different reports to find what you are looking for; below are all the Employee related reports. However, what you are describing you need is what Toast Payroll offers.

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Re: Payroll Reports

EV_SEA — Thu, 06 Feb 2025 01:16:30 GMT

The "labor summary" report should do just that, summarize your pay period. Before switching to Toast Payroll we had Toast with ADP for paychecks. I would review the Time Entries (Time Entry Reporating), then toggle over to labor summary and down the page just a bit is an export to excel icon. Hope that helps. Reply if you need more details.