topic XtraChef Inventory in Back Office & Team

XtraChef Inventory

TheThirstyAxe — Mon, 26 Jan 2026 23:22:54 GMT

Hello All. I have been beating my head against the wall with XTraChef for almost two years and I was hoping the community has some guidance. It was just explained to me (By Toast) that XTraChef has functionally NO way receive an order. I was told that for my inventory reports to be accurate I would literally have to count EVERYTHING in my inventory EVERY time I receive an order.....
So I get an liquor order and I have to go count all my food? We get four orders per week, we would literally have to have a person whose job it was to just count.....
🤷🏽‍♂️🤦🏽‍♂️
Is there a better workaround?

Re: XtraChef Inventory

TheThirstyAxe — Mon, 26 Jan 2026 23:54:48 GMT

Plus, if you are not indicating to the system that you've received an item and that you are instead just counting it, it will show up as variance anyway.... So there is NO possible way to get accurate variance reporting out of XTraChef for anything that you receive during the reporting period?

Re: XtraChef Inventory

rcmck — Tue, 27 Jan 2026 19:04:16 GMT

I only do inventory once a month now, did it weekly at first to catch mistakes earlier, but I am confused why you would need to do it every delivery. You receive the orders by scanning invoices or edi, that adds to the purchases, you subtract with the use of recipes, then you count inventory which gets the variance.

Re: XtraChef Inventory

TheThirstyAxe — Tue, 27 Jan 2026 21:41:52 GMT

What I was told is that scanning an invoice does not "Receive" and order. It doesn't add to the XTrachef QOH....
Have you experienced something different?

Re: XtraChef Inventory

rcmck — Tue, 27 Jan 2026 21:57:59 GMT

Yes, it adds to the counts of what we should have, assuming you have gone though the review process and assigned products as well as recipes.