Ringing in Events for tracking purposes

[TerryBuster]

Good day!  Currently, when we ring in private events, we are rining generic items to get the amount owed, which is good for the guest.  However, it doesn't allow us to account for the actual food and LBW sales.  Any great solution to this, where we can track the food and LBW, but it doesn't necessarily show the individual items to the guest?

[au79teahouse]

Just curious, is there a particular reason you prefer using generic item names instead of the actual item names?

[TerryBuster]

We use the system for "invoicing" the guest, so we use Banquet Food, Banquet Liquor, etc. rather than "12 salmon", "5 Titos", etc.  I understand it is inefficient, but that is the preferred method at this time.

[nbunda]

For our Food Truck events, we do the same as you. We place an open item called "Event Minimum" on their invoice for, say $1200. Then, when the event comes, we enter each guest's check separately in the POS and close them out to a custom payment method "Event 1" or "Event 2" or "Private Event" etc. Call it whatever you like. Those individual items never end up on the guest's invoice, or they'd have an invoice that's 30 pages long. When the event closes, we pop open our Sales Summary and parse the data to only show sales for that event (there are several ways to achieve this). Then, we compare that number to the event minimum, and if they go over, we add another open item to their invoice for "Sales over Minimum".