House account and cash drops

[Tankar]

Two questions:  

We start the day with $150 in each cash drawer and an extra $200 in the safe. I can set the cash drawers to automatically  start each day with $150. However, I don’t know of a way to have set the starting position for the “house account”. 

1) What is the best way to start the day with $200 in the house account?  Do I really need to do a “cash in” every day for $200 into the house account?

2) How can I accomplish the opposite of a “cash drop”?  Meaning, we sometimes have to take cash out of the safe and put cash in to the register. Do I really need to do a “cash out” of the house account, then do a “cash in” every time we take a roll of quarters from the safe to the cash drawer?

Thanks in advance for any advice!

[rcmck]

I don't think the house account feature is really designed for that use case, what about just creating a fake printer with a cash drawer attached and giving it a name of Safe or something and a starting balance of $200. Then just treat it as a cash drawer and pay out of it as needed to other drawers. 

[josh212]

@Tankar i believe you are talking about a cash bank and a cash drawer if I’m not mistaken. You have to would manually enter the cash bank at the beginning of each day to verify what is in there. You then would “buy” your change From the bank as necessary not requiring additional entries. Il

[Tankar]

@rcmck - I think that is a solid solution, but I am not sure if / how I would do that.  I don't want to do anything that will mess up reporting.  Thank you for this idea!  

@josh212 - Exactly right.  We keep a safe with $200 which we use to refill registers (as necessary) or to pay cash vendors.  The way I am doing it right now is to manually enter a $300 cash in to the House Account on the Cash Drawer History account.  It works, but it is not ideal.  I wish I could set the starting cash position for the "House".   

Is there anyone from @Toast that reads these posts?  I wonder if they have a better solution.  

[josh212]

@Tankar I mean having it entered manually daily does hold some sense of accountability especially if one Cash controller closes and records it at $300 and the opener verifies it at $300. For the most part since we stopped getting much cash all our vendors, even the prior cash ones we pay with a check and honestly their bosses love us for it because of how much cash used to go "missing," from "inventory shortages, or damaged items," the delivery trucks . Then you can just do your payouts from the register. The second option would be to add a second drawer and get a cash drawer splitter set both with a starting balance that resets and the first drawer always gets locked to a manager so only a manager can open and the second is for everyone